General Information for all Exhibitors

Listed as an Exhibitor with a link on the Conference website
25 word organization profile in the Programme and Abstract Book

Exhibitor’s passes

An Exhibitors Pass entitles the holder catering, conference materials and to attend social functions.
Exhibitor passes are allocated as follows:

Informal stand (Hall of treasures)

•    One complimentary exhibitor pass.

Raw Space / Shell Scheme Booth (3m x3m) and Outdoor Exhibits

•    Two complimentary exhibitor passes per 3x3 meters booth or outdoor exhibit.

Additional personnel required to staff the exhibition stand must purchase an additional exhibitor staff pass which will cost €400 per pass. The total number of passes per 3x3 metres booth or outdoor exhibition equivalent is limited to 4 exhibitor passes. Additional staff wishing to attend must register as a Conference Delegate and pay the full registration fee, which will entitle them to attend all evening functions.

Public and Product Liability Insurance

South African regulations require all exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of €10,000,000 or above. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an Exhibition stand.

Exhibitors are required to submit their Public Liability Insurance Certificate prior to exhibition.  Most companies already have adequate cover and we encourage participants to check with their Finance Departments for compliance.

CONDITIONS OF EXHIBITION

A 50% deposit of the total stand/ space cost is required within 60 days of acceptance of exhibition booking.
Failure to comply may lead to you losing your selected exhibition site.
In the event of cancellation by exhibitor a service fee of €500 applies for each booth cancelled before 1 January 2011. After this no refunds will be made unless space is resold.
In the unlikely event of cancellation of the conference a full refund will be paid.
Refunds or discounts do not apply for facilities not used or required.
All exhibition costs must be paid in full before 25 February 2011.

Furniture and equipment hire and payment is undertaken by Exhibitor directly with the designated Exhibition Company.
If the standard shell scheme is not required and a custom designed stand is to be constructed, please provide a diagram of the proposed stand with details and dimensions. A full list of rules and regulations will be forwarded with the Exhibitors Pack upon booking.

Exhibitors must submit a copy of their Public and Product Liability Insurance, Certificate of Currency prior to the exhibition build up.


*Exposure in Conference publications is determined by confirmation of sponsorship prior to print deadlines.
To maximise exposure please confirm your participation by the earliest date possible.
**Such lists will exclude any delegates who have withheld permission to publish their details.